What Makes a Successful Meeting?
Successful meetings should: 1. Define a collective identity of a group and help each individual understand their role within the team. 2. Inspire creativity and cooperation amongst a team. 3. Take individual ideas and refine them into actionable solutions. 4. Clarify collective goals and deadlines so that each person sees their role in achieving them.
Define the Meeting Objectives
The meeting objective should have results-oriented terms and actionable goals. There may be several goals within the more significant objective. Still, these should all be defined for the team to understand ahead of time.
Create an Agenda + Send Calendar Invites
We all know that time is a precious resource. An agenda should directly support progress toward meeting your objectives. At the same time, sticking to a meeting agenda demonstrates that you are an effective and organized leader, which means more trust and dedication from your team.
The length of an effective meeting should reflect how many people are involved and how in-depth the project is. Each agenda item should have a clear amount of time allotted to it, for example, Introduction/call to the meeting (2 minutes) Review of previous meeting notes (2 min.) Present objective or problem at hand (3 min.
MEETING SCHEDULING TIME
The timing of the meeting should be chosen based on what needs to get done. Research shows that brainstorming, creativity, and strategic thinking are best in the mornings when the prefrontal cortex is most active and we have the most mental energy.